Olin Graduation Recognition Ceremonies – All May Graduates

May 2023 Ceremonies

• Click here for more information on the EMBA Class 57 ceremony on Friday, May 5, 2023
• Click here for more information on the Olin BSBA ceremony on Sunday, May 14, 2023
• Click here for more information on the Olin Graduate Programs ceremony on Monday, May 15, 2023

WashU Safe App

Download WashU Safe App and allow push notifications. Text WASHUGRAD to 888-777 for grad day information. For more information, click here.

File Your Intent To Graduate

To graduate in May 2023, you must file your intent by December 22, 2022. You can do this in WebSTAC. Please contact your program advisor if you are unsure about filing your intent.

Click here to watch a demonstration on how to file your intent to graduate.

Registration

Registration – The deadline to register is Wednesday, April 19, 2023.

Registration for attending your graduation ceremony is open. Please check your WUSTL email for your personalized link to register. It was sent on March 20, 2023.

Click here to watch a demonstration on how to register to attend graduation.

FAQ

For our Frequently Asked Questions, please click here. If your question is not listed, please contact your Program Office or email: olin-graduation@email.wustl.edu.

Regalia (Cap and Gown)

DEADLINE FOR REGALIA RENTAL: April 7, 2023

An important tradition of the graduation ceremony is the academic regalia. The deadline to reserve your regalia with the Campus Store is April 7th. Click here to rent your regalia. If you have already rented your regalia for the Chancellor’s Commencement Ceremony, you may wear it for the Olin Graduation Recognition Ceremony as well.

• Bachelor rental cost: $57 + tax
• Master rental cost: $87 + tax
• Doctoral rental cost: $90 + tax

You must return your regalia rental to the lower level of the bookstore after your ceremony. For questions, call the Campus Store customer service desk at 314-935-5606.

Diplomas

The registrar’s office will coordinate your diploma shipment once your degree is conferred by the Board of Trustees and Chancellor Martin.  Please pay careful attention to the information below to ensure the delivery of your diploma.

• Diplomas will be shipped to your Diploma Mailing Address in WebSTAC. If you do not have a Diploma Mailing Address listed, your diploma will be shipped to your Home Address listed in WebSTAC.
• Address changes made after Monday, May 8, 2023, at 5:00 p.m. CST will not be captured for diploma shipments. 

You will NOT receive your diploma during the ceremony. The university offers certified electronic diplomas to all graduates along with your paper credential. Your certified electronic diploma will be ordered on your behalf and will take approximately 5-8 days to receive once diplomas are ordered. Instructions on how to obtain and download your diploma will be sent to your @wustl.edu email address. Note: The link to download your degree has an expiration date, so be sure to download it when you receive the email. Your paper diploma will arrive approximately 8+ weeks after degree conferral (May 23rd) and you will receive notification once your diploma has been shipped. **International diploma shipments could be affected depending on customs and international shipping restrictions. The Registrar’s office monitors this information closely and will communicate with graduates as needed.

Any additional questions or comments should be sent to diplomaservices@wustl.edu along with your student ID number.

Guests

There are no tickets required and no limit to the number of guests you can invite. The Field House is quite large and can easily accommodate all of your guests.

Parking

Parking can be challenging on Commencement Day. Visitors may park in any area of the university parking lots and garages except for those designated as accessible parking or loading zones. For more information, be sure to look at Washinton University’s Maps, Direction, and Parking website.

The best parking for access to the Olin Graduation Ceremonies will be in the Snow Way Garage (enter off Big Bend at Snow Way) or the Millbrook Garage (enter off Forest Park Parkway). From the Snow Way Garage, you can easily walk to the Athletic Complex from the top level by following the posted signs. MetroLink, the St. Louis light rail system, is an alternative to driving to the University. If MetroLink is convenient to your hotel or home, it is recommended that you use it. Exit at the Skinker Station, which is located just east of the Brookings Hall parking lot to attend the All-University Commencement Ceremony. Exit at the University City-Big Bend Station, which is at the corner of Forest Park Parkway and Big Bend Blvd., for a short walk to the Athletic Complex to attend the Olin Graduation Recognition Ceremony. MetroLink information is available at http://www.metrostlouis.org/.

Photographs

A photograph will be taken of you on stage, and then as you exit the stage, there will be two posed photographs. Grad Images will email proof to your permanent email and mail a digital proof to your permanent address about one week following the ceremony. Any prints you order will be mailed to you. You are under no obligation to buy any prints. Even if you do not order photos, you may keep your digital image.

Prior to the ceremony, you’ll be asked to confirm the accuracy of your name and post-graduation address. Be sure to pick up your name card at the tables in the Athletic Complex, Sumers Gym elevated track. The card has three important details:

• A QR code that links to your pre-recorded name for the ceremony
• Your permanent email address to receive graduation photos
• Your diploma mailing address for the photographer to mail photos you may order

Please DO NOT BEND your name card. It will damage the QR code causing your pre-recorded name not to play. Please confirm the accuracy of your name and post-graduation address, noting any corrections. Be careful not to misplace your name card, you will need it during the ceremony.

Accessibility

Mobility Assistance

Sign up for mobility assistance or accessibility needs during graduation. The events team will contact all sign-ups a week before the upcoming ceremonies. Accessibility maps and information about buildings on campus can be found on our Facilities website.

Accessible Seating

Entrances into the Athletic Complex, Field House are accessible. Once inside, we have marked several chairs on the floor level for accessible seating

Closed Captioning

Closed captioning will be available on our jumbotron screens during each Olin ceremony. There will also be an ASL interpreter on stage during each ceremony.

Emergency Services

During the ceremony, ambulance services will be standing by in case of any emergency. Anyone needing assistance should come to the entrance to the Field House, or alert a volunteer for emergency assistance.

For More Information

If you have a question that is not addressed on this page, please contact us at olin-graduation@email.wustl.edu